AUHow Far Ahead Should You Order Event Signage? A Working-Day Timeline
Order event signage as soon as your artwork is final, and work backwards from the event date in working days: artwork, a free digital proof, production, then delivery or pickup. Every Vivid Ads order is custom printed to your design in our Derrimut, Melbourne factory, so the timing depends on three things you control and one you don't: when your artwork is ready, when you approve the proof, how many items you order, and how far the parcel has to travel.
This guide explains each stage for pull up banners, media walls, fabric banner stands and table throws, so you can set a safe order-by date for a trade show, conference or launch.
The four stages between artwork and event day
Production and delivery are separate. A quote of "1 working day" means the job is ready to dispatch, not that it arrives at your venue. Plan the stages in this order:
- Artwork. You upload a print-ready file, or design on one of our templates.
- Proof approval. We send a free digital proof. Nothing is printed until you approve it.
- Production. The clock starts when you approve the proof by 3pm Melbourne time on a working day.
- Delivery or pickup. Courier transit is added after dispatch, or you collect free from Derrimut.
Stage 1: get the artwork right first
Artwork is where most deadlines slip, because it depends on other people: a designer, a marketing manager, a sponsor who still has to send a logo. A few habits help:
- Start from the template. Each product page has templates with bleed and cut lines already set. Template files are the quickest to process.
- Check the file spec. A print-ready PDF at the finished size is the safest format. Our print-ready file guide covers resolution, colour and fonts.
- Collect sponsor logos early. Media walls and step-and-repeat backdrops often carry many logos. Ask for vector files, not screenshots.
- One design, one line. If you need three pull up banners with different artwork, add three separate lines to the cart, each with its own quantity and file.
If you don't have artwork, our design service is a paid option in the product calculator. If you want a second set of eyes on your own file, the optional Premium Artwork Check is also paid.
Stage 2: approve the proof by 3pm
Every printed order includes a free digital proof. Check it carefully: spelling, phone numbers, web addresses and logo versions. When you approve it by 3pm Melbourne time on a working day, production starts that day. Approve at 4pm, or on a Saturday, and the count starts from the next working day.
The proof is also your last cheap chance to change something. A change after printing means a reprint and a new production slot.
Stage 3: production time depends on product and quantity
Each product page shows its own production time, and the calculator updates it for your quantity. For our pull up banners the current schedule, counted in working days after proof approval by 3pm Melbourne time, is:
| Quantity | Ready to dispatch |
|---|---|
| 1 to 15 | 1 working day |
| 16 to 40 | 2 working days |
| 41 to 100 | 3 working days |
| 101 to 200 | 4 working days |
| Over 200 | Our production team confirms the date |
Larger quantities take longer, so always check the production time on the product you're ordering. If your event date is fixed, tell us when you order.
We don't offer same-day printing at the moment.
Stage 4: delivery or pickup
Delivery depends on the address and is calculated at checkout, along with the cost. Metro and regional addresses, and different states, have different transit times, so look at the checkout estimate for your actual delivery address before you commit to a date.
If you are in Melbourne, or travelling through, free pickup from our factory at Gate 2, 90 Australis Drive, Derrimut VIC removes the transit stage entirely. We email you when your order is ready to collect at Gate 2.
Working backwards: a simple order-by checklist
Take your event date and count back in working days, skipping weekends and public holidays:
- Event day. Ideally you want the signage a day or more before, so you can open the boxes and do a test set-up.
- Delivery. Subtract the transit time shown at checkout for your address, or plan a pickup day.
- Dispatch. Subtract the production time on the product page for your quantity.
- Proof approval. This must happen by 3pm Melbourne time on the first production day.
- Artwork upload. Allow time before that for the proof to come back and for any changes.
Then add a buffer for the things nobody plans for: a sponsor logo that arrives late, a proof that needs a second round, or a courier delay. The more stakeholders who have to sign off the artwork, the bigger that buffer should be.
Plan for the whole stand, not one item
A typical exhibition order mixes products: a media wall for the back of the booth, a couple of pull up banners and a printed table throw. Each item has its own production time, and the order is ready when the slowest item is ready. If one item needs extra time, order it first or order it separately so the rest is not held up. Our exhibition stand starter kit guide lists the core pieces, and the pull up banner size guide helps you choose between the 600, 800 and 1000 mm widths and the 850 × 2050 mm premium banner.
Reusing hardware saves time next event
If you already own a media wall or fabric banner stand frame, you can order just a new printed fabric for the next event, and the hardware is covered by our 12-month hardware warranty, in addition to your rights under Australian Consumer Law. Pull up banners are usually ordered as a complete unit with the stand, print and carry bag included, from $79 inc GST for the 600 × 1400 mm size (live price, 5 Nov 2026).
Frequently asked questions
How long does it take to print a pull up banner?
At Vivid Ads, 1 to 15 pull up banners are ready to dispatch 1 working day after you approve your digital proof, as long as you approve it by 3pm Melbourne time on a working day. Larger quantities take longer, and delivery time is added after dispatch.
Do you offer same-day printing?
Not at the moment. The fastest option is to approve your proof by 3pm Melbourne time, then collect your order free from our Derrimut factory once it is ready.
Do weekends and public holidays count as working days?
No. Production times are counted in working days, so a proof approved on Friday afternoon after 3pm starts on the next working day. Allow for public holidays in Victoria and at the delivery address.
Is the digital proof free?
Yes. Every printed order includes a free digital proof that you approve before we print. The optional Premium Artwork Check and our design services are paid extras.
Can I order before my artwork is ready?
Yes, you can place the order and upload artwork later, but production only starts after you approve the proof. The later the artwork arrives, the later the proof and the dispatch date.
How much does delivery cost?
Delivery depends on the address and is calculated at checkout. Pickup from our factory in Derrimut, VIC is free.
Reviewed by the Vivid Ads production team, Derrimut VIC. Checked 5 November 2026.
