Travelling With a Pull Up Banner or Media Wall: Flights, Carry Bags and Reuse

A pull up banner travels well, but plan to check it in rather than carry it on: the packed banner is longer than a typical Australian cabin bag. Media walls and fabric banner stands pack into their own carry bags too, and with those two you can keep the frame and swap only the printed fabric for the next event. Here is how to pack, fly with, ship and reuse your displays.

What comes in the bag

Each of these products is supplied as a complete kit, custom printed to your design in our Derrimut, Melbourne factory:

• Pull up banners (600 × 1400, 800 × 2000 or 1000 × 2000 mm): frame, print and carry bag.
• Premium pull up banners (850 × 2050 mm): heavier silver base, grey-back film that blocks light from behind, graphic and carry bag.
• Stretch fabric media walls (1500 to 5980 mm wide, 2300 mm high): snap-lock frame, printed fabric and carry bag.
• Fabric banner stands (850 × 1400 or 850 × 2000 mm): frame, double-sided printed fabric and carry bag.

Display hardware is covered by our 12-month hardware warranty, in addition to your rights under Australian Consumer Law.

Flying with a pull up banner

A pull up banner rolls into an aluminium base that is slightly wider than the print, so the packed length is set by the banner width. Australian domestic airlines commonly list cabin bags at up to 56 × 36 × 23 cm, which is shorter than even our narrowest 600 mm model. In practice that means:

• Plan to check it in. Some travellers report being allowed to take a banner on board, but that depends on the aircraft, the cabin crew and the day. Don't build your event plan around it.
• Check your airline's current rules for length, weight and any oversized or special items before you book, especially on smaller regional aircraft.
• Pick the width with travel in mind. If you fly to most events, the 800 mm width gives a full 2 m height without the extra length of the 1000 mm model.

Packing a pull up banner for the hold

1. Retract the print slowly and evenly so it rolls straight into the base. Letting it snap back can damage the print or the roller.
2. Fold the pole sections and put them in the bag's pocket so they don't rattle against the base.
3. Put the bag inside something rigid if you can, such as a cardboard box or a hard travel tube, and pad the ends. The ends of the base take the knocks.
4. Label it fragile and put your name and phone number on the bag and the outer box.

Flying with a media wall or fabric banner stand

Fabric displays pack differently. The snap-lock tubular frame breaks down into short sections that pack into the carry bag, and the printed fabric folds or rolls into the same bag. Larger media walls make a long, heavier bag, so they are usually checked baggage or freight rather than carry-on.

• Keep the frame pieces together. Pack them in the order you take them apart, and keep any feet in the bag pocket.
• Protect the fabric. Keep it dry and away from anything sharp. Dye-sublimated fabric is wrinkle-resistant, but a light steam on site helps if it has been packed tightly for a long trip.
• Practise once at home. Our media wall frames snap together without tools, and the fabric slides over like a pillowcase and zips at the bottom. Doing it once before the event makes on-site set-up much faster.

Sending it instead of carrying it

For interstate events, it is often easier not to fly with signage at all. We deliver Australia-wide; delivery depends on the address and is calculated at checkout. Before you send an order straight to a venue or hotel:

• Check the venue's receiving rules. Many exhibition venues only accept deliveries on set days or through the organiser's freight contractor.
• Put the event name, stand number and an on-site contact on the delivery details.
• Look at the delivery estimate for the actual address, and add it to the production time shown on the product page. Production starts once you approve your free digital proof by 3pm Melbourne time on a working day, and small quantities are usually ready to dispatch 1 working day later.

If you are in Melbourne before the trip, free pickup from our Derrimut factory (Gate 2, 90 Australis Drive) avoids transit time altogether.

Setting up when you arrive

Pull up banner: open the bag, extend the bungee pole and slot it into the base, then pull the print up slowly and hook it to the top of the pole. It gets quicker after the first set-up.

Media wall: connect the frame tubes, stand the frame up and fit the feet, slide the printed fabric over the top and pull it down evenly, then zip it closed along the bottom. It usually takes under five minutes, and two people make it easier on the wider sizes.

Reusing your display for the next event

This is where fabric displays have an edge. If your branding, sponsors or event changes:

• Media walls: order a replacement printed fabric for your existing frame. Replacement frames and carry cases are also sold on their own.
• Fabric banner stands: order a replacement fabric or a frame only.
• Pull up banners: these are normally replaced as a complete unit, because the print is fitted to a spring-loaded roller. If you want to reuse a stand, contact our team before you order.

Quote your original order number when you reorder a fabric so we can match the size to your frame. For a closer look at the pull up options, see our pull up banner size and cost guide, and for full booth planning, the exhibition stand starter kit.

Frequently asked questions

Can you take a pull up banner on a plane as carry-on?

Usually not as a standard cabin bag. The base of a pull up banner is a little wider than the printed banner, so even the 600 mm wide model is longer than the 56 cm length that Australian domestic airlines commonly list for cabin bags. Plan to check it in, and confirm the rules with your airline before you fly.

Does a pull up banner come with a carry bag?

Yes. Our standard and premium pull up banners include the frame, the print and a carry bag. Media walls and fabric banner stands also come with a carry bag.

Can I change the graphic on my media wall or fabric banner stand?

Yes. Replacement printed fabrics are sold separately for our stretch fabric media walls and fabric banner stands, so you can keep the frame and change the design for each event.

Can I replace the print on a pull up banner?

Pull up banners are normally replaced as a complete unit because the print is fitted to a spring-loaded roller. If you want to reuse a stand, contact our team before ordering so we can check what suits your base.

Is it better to fly with signage or send it to the venue?

If the event is interstate, sending the order to the venue or your accommodation means you don't have to carry it. Delivery is calculated at checkout for the address, so check the delivery estimate and the venue's receiving rules first.

Is the hardware covered by a warranty?

Yes. Display hardware is covered by our 12-month hardware warranty, in addition to your rights under Australian Consumer Law.

Reviewed by the Vivid Ads production team, Derrimut VIC. Checked 5 November 2026.